TABLE OF CONTENTS
- Rationale
- Proposed general permissions/workflows for deposits
- Authorization matrices for collections and communities
- Endorsement history
Rationale
- Empower (and endow responsibility on) individual members of the UPOU community to deposit their own work to the university
- Distribute the work of making repository deposits to our students to de-load UPOU employees
- Impose quality controls for UPOU early-career researchers while expediting the depositing of research work from UPOU's more experienced researchers. (Assumption: regular and affiliate faculty, REPS, and professors emeriti have more research experience than other members of the UPOU community.)
- Include our students in the co-creation and sharing of knowledge but limit their contributions to only work they produced while they were students at UPOU.
Proposed general permissions/workflows for deposits
- Needs discussion:
Authorization matrices for collections and communities
DSpace Group Types
- COMMUNITY ADMINISTRATORS: Community Administrators can create new Collections within a particular Community, decide who can submit items to the collection, edit item metadata (after submission), and add (map) existing items from other collections to this collection (subject to authorization for that collection) and create new versions of records.
- COLLECTION ADMINISTRATORS: Collection administrators decide who can submit items to the collection, edit item metadata (after submission), and add (map) existing items from other collections to this collection (subject to authorization for that collection).
- SUBMITTERS: The E-People and Groups that have permission to submit new items to this collection.
- EDITORS: Editors are able to edit the metadata of incoming submissions, and then accept or reject them.
The following group types will not be implemented in the UPOU Repository (since we are already implementing Editors, which have more power than either of these groups).
- FINAL EDITORS: Final editors are able to edit the metadata of incoming submissions, but will not be able to reject them.
- REVIEWERS: Reviewers are able to accept or reject incoming submissions. However, they are not able to edit the submission's metadata.
DSpace Group Types mapped to UPOU titles/positions
Table 1 below shows how these permission are assigned based on your role at UPOU.
| Can they have this authority level? | COMMUNITY ADMINISTRATORS | COLLECTION ADMINISTRATORS | SUBMITTERS | EDITORS | REVIEWERS |
|---|---|---|---|---|---|
| Library (University Librarian or Repository Manager) | Yes | Not needed since you have Community Administrator authorization | Not needed since you have Community Administrator authorization | Yes, for all communities and collections | Not needed since you have Community Administrator authorization |
| Deans and Secretaries of Faculties of Study | No, but they can request changes from Community Administrators | Yes, for all collections within their Community | Not needed since they have Collection Administration authorization | Yes, for Scholarly Articles collections in their Faculty of Study. | Not needed since you have Editor permission |
| Regular Faculty, Affiliate Faculty, REPS, and Professors Emeriti | Not by default | Not by default | Yes | Not by default | No |
| Program Chair | Not by default | Yes, because Program Chairs can approve the membership of graduate students, as well as adjunct faculty and lecturers for specific collections in their Community. | Not by default (permission is inherited from their status as faculty) | Yes, for Student Papers (for undergrad PCs) and Theses and Dissertations (for both undergrad and graduate PCs) | Not needed since you have Editor permission |
| Graduate Students, Adjunct faculty, Lecturers | No | No | Yes (but for graduate students account is downgraded or terminated upon submission of thesis or dissertation, after 6 month grace period) | No | No |
| Undergraduate and other students | No | No | Yes (but account is downgraded or terminated upon submission of thesis or dissertation, after 3 months, after 6 month grace period) | No | No |
| Alumni | No | No | No; they must submit through their program chairs | No | No |
| Others | No | No | No | No | No |
Current Collection Permissions
The full list of who has what kind of permissions for which collections is organized in an Airtable database (owner by repository.mailer@upou.edu.ph).
Endorsement history
Endorsement history for the policy, implementation guideline, or workflow described in this page.
| Endorser | Date first sent for review | Date of final endorsement | Evidence of endorsement |
| UPOU Legal Office | |||
| UPOU Academic Affairs Committee | |||
| UPOU Research and Publications Committee | |||
| UPOU Library | |||
| UP Diliman SLIS | |||
| FEd | |||
| FICS | |||
| FMDS |